Last updated: September 2026
Mining Finland ry respects your privacy and is committed to protecting personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable Finnish data protection legislation.
This Privacy Policy explains how Mining Finland collects, uses, and protects personal data in connection with its website, membership activities, communications, events, and other activities.
1. Data Controller
Mining Finland ry
Finland
Website: www.miningfinland.com
For questions concerning the processing of personal data or to exercise your data protection rights, please contact Mining Finland through the contact details provided on our website.
2. Personal Data We May Collect
Depending on your relationship with Mining Finland and how you interact with us, we may process information such as:
- Name
- Job title and organisation
- Email address and telephone number
- Professional contact information
- Membership and member-company information
- Event, webinar and delegation registration information
- Information related to participation in Mining Finland activities
- Newsletter and communication preferences
- Messages and enquiries submitted to Mining Finland
- Website usage and technical information, where applicable
- Photographs and video material from Mining Finland events and activities, where applicable
We primarily process professional and business-related information and do not intentionally collect sensitive personal data through our website.
3. Purposes of Processing
Personal data may be processed for purposes including:
- Managing Mining Finland membership and member services
- Communicating with members and other stakeholders
- Organising events, webinars, delegations, exhibitions and other activities
- Managing registrations and participation
- Sending newsletters and other Mining Finland communications
- Responding to enquiries and contact requests
- Promoting Mining Finland’s activities and the Finnish mining ecosystem
- Maintaining and improving our website and digital services
- Managing cooperation with partners, service providers and other stakeholders
- Fulfilling legal and administrative obligations
4. Legal Basis for Processing
Depending on the situation, Mining Finland processes personal data on one or more of the following legal bases:
Legitimate interest – for example, managing relationships with members, partners and professional stakeholders and communicating about Mining Finland’s activities where appropriate.
Contractual necessity – where processing is necessary for managing membership, participation agreements or other contractual relationships.
Consent – where consent is required, for example for certain forms of electronic marketing, cookies or other processing activities.
Legal obligation – where Mining Finland is required to process or retain information under applicable law.
Where processing is based on consent, you may withdraw your consent at any time.
5. Events, Webinars and Delegations
When you register for or participate in a Mining Finland event, webinar, trade fair, delegation or other activity, we may process your contact and participation information for the purpose of organising the activity and communicating relevant information to you.
Where an event is organised together with another organisation, relevant participant information may be shared with co-organisers or service providers where necessary for organising the event.
Where appropriate, you will be informed separately about any additional use or sharing of your information.
6. Newsletters and Communications
Mining Finland may send newsletters, event invitations, industry updates and other communications to its members and relevant professional stakeholders.
You may unsubscribe from marketing communications at any time by using the unsubscribe function provided in the communication or by contacting Mining Finland.
7. Member Information
Mining Finland may publish professional information about its member organisations on its website and other communication channels. This may include company names, logos, descriptions, websites and professional contact information provided by member companies.
Member companies are responsible for ensuring that information they provide to Mining Finland for publication is appropriate and up to date.
8. Photographs and Video
Mining Finland may take photographs or video recordings at its events, exhibitions, delegations and other activities for communications and promotional purposes.
Where appropriate, participants will be informed about photography or recording in connection with the event. Individual interviews, testimonials or similar content may be subject to separate agreement or consent where required.
9. Recipients and Service Providers
Mining Finland may use third-party service providers for purposes such as:
- Website hosting and administration
- Email and newsletter distribution
- Event and webinar registration
- IT and cloud services
- Event organisation and exhibition services
- Communications and marketing
- Analytics and website functionality
Personal data is disclosed to such providers only where necessary for the relevant service and subject to appropriate data protection arrangements.
Personal data may also be disclosed where required by law or to protect Mining Finland’s legitimate legal interests.
10. International Transfers
Some of the digital services used by Mining Finland may involve the processing of personal data outside Finland or the European Economic Area (EEA).
Where personal data is transferred outside the EEA, Mining Finland will ensure that an appropriate legal mechanism and safeguards are used as required under applicable data protection legislation.
11. Data Retention
Mining Finland retains personal data only for as long as necessary for the purposes for which it was collected or as required by applicable legislation.
Retention periods may vary depending on the type of information and the relationship concerned. Information that is no longer necessary will be deleted or anonymised in accordance with applicable requirements.
12. Your Rights
Under applicable data protection legislation, you may have the right to:
- Request access to your personal data
- Request correction of inaccurate or incomplete information
- Request deletion of your personal data in certain circumstances
- Request restriction of processing
- Object to certain processing
- Request data portability where applicable
- Withdraw your consent where processing is based on consent
You also have the right to lodge a complaint with the competent data protection supervisory authority if you believe that your personal data has been processed unlawfully.
In Finland, the supervisory authority is the Office of the Data Protection Ombudsman.
13. Cookies and Website Analytics
The Mining Finland website may use cookies and similar technologies necessary for website functionality and, where applicable, analytics or other purposes.
Where consent is legally required for the use of non-essential cookies, such cookies will only be used after the appropriate consent has been obtained.
More detailed information about cookies may be provided separately through the website’s cookie settings or Cookie Policy.
14. Changes to This Privacy Policy
Mining Finland may update this Privacy Policy when its activities, services or data processing practices change.
The latest version will always be available on the Mining Finland website.